![]() Dealing HandĪ dealing hand can mean any official such as the Junior Clerk, Senior Clerk, Executive Assistant, etc., who can be given the responsibility of initially examining and noting of the cases. It differs from a comeback case in that it is a newly-drafted document and not one that is being revised and reworked on. Current FileĪ current file is a file that is currently undergoing detail-entry or modification. Official Correspondence, Demi-official Correspondence and Unofficial Correspondence. Correspondence can be used to include all three styles of correspondence, i.e. CorrespondenceĬorrespondence is the comprehensive and detailed collection of all communications both sent from the organization and received from the different parties. It is also a summary of the current issue. Comeback CaseĪ comeback case is used to define a document or report that needs further re-examination and drafting, as the original document was found to be either incomplete or faulty. It also mentions all the different papers and books that can be used as an accompaniment to the original document to be used as a complementary study, reading or reference. CaseĪ Case refers to the file that has all the important documents currently being considered or referred. Work comes to him from the departments under his charge. The Department Manager (i.e., Assistant Manager holding equivalent rank) oversees the Department and in that capacity, he has the right to exercise his power and control regarding the dispatch of information and maintenance of business processes. Such details could trivialize the main point or make the main message unnecessarily lengthy. The term 'Appendix to Notes' refers to the lengthy summarization of all the details of the information that is given in the document on different aspects of the question as discussed. This part is normally added to the end of the document as a correspondence portion, so that it doesn’t come in the way of a smooth reading of the document. The term 'Appendix to Correspondence' refers to the lengthy enclosures to a written communication mentioned or referred to in the file. ![]() Some of these words and their definitions are given below − Appendix to Correspondence In such cases, some special words are used that have a very specific meaning attached to them. Many official documents follow a certain methodology to file documents that is considered as universal standard in information filing. ![]() However, these scenarios are supposed to be documented later and a filing done on it.įor example, after dealing with a specific customer, the company owner, or the manager might file a protocol that includes informing the immediate supervisor, offering a grievance form, and asking the customer politely yet assertively to remain calm, so that the issue is resolved. Often, there might not have been a set of instructions written on how to deal with an irate customer walking into an office and venting their anger on the manager. Sometimes, such situations arise for which there was no clear procedure mentioned. ![]() Most often, a wrongly-designed document can spread massive miscommunication and discrepancies between the working departments in an organization. They can learn how to file which document in what manner.ĭepending upon the wide reachability or application of the procedure, some procedure filing can be done for the entire office, while others can be done for individuals or co-working departments within the same office. The following chapters are designed for those working professionals who have started working in document-dependent departments like accounts, general or office administration and human resources. The responsibility of writing office procedures and filing them properly lies often with the office managers or company owners. Office Filing Procedures can include Employee Job Descriptions, Workplace Etiquette, as well as Certain Confidentiality Protocols. In general, these are instructions to all the employees on what actions are to be taken in case of certain situations, likely or unlikely. Office Filing Procedure is a set of clearly defined and pan-organization followed practices in filing documents and important papers. ![]()
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |